midwest

November 10-11, 2011
Kalahari Resort and Conference Center
Wisconsin Dells, WI

Sessions

The comprehensive course offering at the Midwest Facility Masters Conference provides flexible professional development options to meet the needs of your entire school operations team.  Select a personalized class schedule that meets your unique interests and career development requirements.  Develop your customized curriculum from seven expertise-focused course tracks featuring more than 60 educational sessions. 

Sustainability and Green in the Education Environment

Building Energy Consumption
In this session learn about the steps to reduce energy usage, including:  (1) Analyze – Gather information about existing conditions, costs, trends, systems.  (2)  Evaluate – Take that information, organize it, and compare to other similar buildings.  (3)  Plan – Based on that information, help the building owners make a long term plan to improve systems.  (4) Implement – Many times the action items can be done internally to the organization. (5) Educate – An Energy Management Program needs an Energy Manager.  Learn about tools the Energy Manager will need to evaluate the systems real-time, to educate the occupants, and to enlist their help, too.

Central Plant Optimization – Rethink the Central Plant
More than 35% of the power required to run your building is consumed in one place: the central chilled water plant. However, your plant also represents your biggest opportunity for increased savings, reducing environmental impact and getting a faster payback on upgrade investments. To become more energy efficient, a facility’s plant and equipment must be designed, installed and operated as a single, integrated system.  That’s where Johnson Controls Central Plant Optimization (CPO) comes in. Our CPO software offerings bring enhanced performance and savings to chilled water plants in both new construction and existing buildings.  Whether you’re installing a brand new central plant with the latest in innovative HVAC systems, or retrofitting a dusty old one, Johnson Controls has the automation software to optimize plant performance and savings.

Controlling Electrical Demand Charges (a.k.a. Energy Hog Costs)
Utility demand charge reductions alone often exceed energy consumption savings and do so with a short financial payback. Today, it is possible to examine school energy usage using “real-time” energy monitoring, creating a new energy conservation and sustainability tool. HVAC and plug-load operation can be examined as part of an energy optimization program, allowing school operators to spot equipment energy issues and reduce energy usage while improving comfort conditions. Case studies will demonstrate actual results in school buildings.

Creating a Culture of Energy Efficiency
Energy consumption can be controlled in two ways: by acquiring new, more efficient systems and technology, or by changing the behavior of the people in the building. As money for capital projects gets harder to find, the real opportunity is to motivate everyone within a school district to maximize building efficiency through simple daily choices and action. This presentation will focus on the steps a school district can take to create a sustainable, easy-to-follow energy management plan. From assessing energy performance to recognizing and promoting achievement – and everything in between – self-implementing a comprehensive energy improvement process is the most cost-effective way to quickly reduce operating costs and generate long-term recurring savings.

Energy Savings With What You Already Have
This class will focus on understanding conservation and effective savings practices with internal behaviors - understanding your CMMS and the role it plays in conservation

Energy Use While Improving the Student Environment
As school professionals, you’re always being challenged to find ways to reduce operational cost but find the best solutions for your facilities. This workshop we will provide the necessary tools to implement effective and practical energy conservation solutions. This will help your school’s operational costs, improve building performance and inspire students on energy conservation. The workshop will also guide attendees to understand the differences in new vs. traditional photovoltaic (PV) technologies and energy, financial and environmental benefits. In addition we will provide resources to get your administration and district on board.

Everything You Wanted to Know About an Effective Energy Management Program and Were Afraid to Ask
This presentation will provide information on how to develop a successful and effective Energy Conservation (Energy Management) Program for your school district. Included will be the key elements of a successful program, discussion of different strategies to consider potential impacts of a successful program and examples from across the country. Brief discussion of new technologies to watch and consider will be included.

Green Design, Sustainability and Operational Costs
What are the design trends beyond the Sustainability Score Cards which can benefit school districts during this time of belt tightening? The bottom line is that we need to reduce the consumption of energy, labor, services and operations. The conventional wisdom to have the biggest reduction in consumption has been for a district to address the mechanical systems first. However, experience has taught us that the orders of impact are: (1) Building Envelope (2) Lighting and Electrical Systems (3) Mechanical Systems (4) Finishes and Water Consumption. This workshop will present the rules of thumb that will help school districts prioritize the order of expenditures which will have the greatest long term impacts to you operational bottom line. This process is commonly called bundling.

Greening an Existing Building
This presentation will provide an outline of what constitutes a “green” school and how facilities professionals meet those sometimes abstract objectives. This is done by: (1) Outlining improvements rooted and supported by goals to save energy and improve comfort.  (2) Promoting facility improvements that are based in a sustainable missions statement. (3) Providing for the integration of building technology to test, monitor and adjust systems daily. (4) Demonstrating the environmental and economic benefits of high performing buildings. (5) Recording and reporting the results of the conservation activities and investments.

New International Energy Conservation Code Requirements
New IECC code requirements have now passed, requiring a 30% decrease in energy consumption and a focus on renewables. What does this mean for schools? Remodel, renovation, and new construction will all be affected.

What Works – Case Studies of Energy Efficiency in IL K-12 Schools that Save Energy, Money and More
This seminar will describe several case studies of K-12 Schools in Illinois that took advantage of Energy Efficiency Programs implemented by the Illinois Energy Office including lighting upgrades, retro-commissioning of existing buildings, application assistance and energy efficiency audits. Instructors will provide insight into their experiences with these programs and provide a real world assessment of their effectiveness.

Back To Top

Finance and Budgeting for School Facilities

Accurately Project Facility Capital Needs with Long-Term Planning
As chronic underfunding and limited resources force more than 50% of schools to defer maintenance this budget year, you must be able to articulate your capital facility improvement and funding needs with credible data. Accountability is essential to accurately forecasting your school’s capital budget requirements, and evidence-based planning is the key to showing decision makers the relationship between funding, capital needs and facility conditions over time.  Learn how to accurately project the timing and cost of repairing or replacing building systems through facility assessment and long-term planning, as well as how to easily create and strategically manage a multi-year capital plan that addresses renewal needs.

Life Cycle Costing
It is often very difficult to compare different systems and determine which is REALLY the best value. This presentation will show how to develop Life Cycle Costing that includes such variables as initial cost, maintenance costs, energy costs, and even salvage value at the end of the system’s life. The importance of Present Worth will be discussed, and several basic formulas for life cycle costing will be presented. We will also go through two “real-world” examples and use life cycle costing to determine the system with the best value and lowest life cycle cost.

Long Range Facilities Planning
Long-range facility planning (LRFP) is a comprehensive process of preparing deliberately and thoughtfully for the future of the educational institution’s facility and financial resources. A LRFP evaluates both educational and physical adequacy of existing conditions followed by an investigation of anticipated future needs for delivering educational/student/community programs and associated financial considerations. This seminar provides an overview of a school community process and steps a school district should consider in developing a LRFP.

Promote Yourself – Tools to Utilize in Facility Management Marketing

By nature, leadership in public education will always want to invest much of its funding directly into the classroom. Therefore, when funding needs to be reduced, reductions in support services will always be the first looked at. Facility Managers need to find ways to keep the school district leadership abreast of what is being gained by the investment in Facility Management by the taxpayers.

Tips for Communicating Facility needs in the Face of Major Budget Cuts
The process of cutting the school budget is usually accompanied by heartfelt, justified pleas to save the services and programs that are closest to students, classrooms, teachers and families. It is difficult to pitch for the deteriorating roof, parking lot or cafeteria in that environment. Extend that budget reduction discussion to human resources, and teachers and class size take center stage. How do you cut teachers and raise class size but not reduce the buildings and grounds staff? This session will address the issue of presentation for facility needs in the current financial environment, including discussions on: proposed cost savings that are short term gain for long term loss, proposed operational savings that assume changed behaviors on the part of staff, and funding sources that are independent of the “general fund”. Actual examples of proposals considered or adopted by school districts will serve as the base for the session.

Back To Top

Environmental Health, Safety, Security and Risk Management

Accident Investigation

Basic Safety

Community Use of Schools – Managing the Risks
Making school facilities available for use by the community is more than simply unlocking the door and allowing everyone in. It is about managing the risks of having school facilities used by the public. These risks include damage to the facility, personal injury, health and safety of students, mechanical failure and cost recovery. This presentation will identify the best practices and processes to managing the risks associated with the use of school facilities by community groups. The topics will include: Importance of consistent policies and procedures; Leveraging technology; Managing insurance certificates; Knowing who is using school facilities; Avoiding mechanical failure; Overbooking; Cost recovery.

Enough to Stop the Vikings – The Importance of Roof Maintenance
The winter of 2010/2011 was unique in its severity with a pattern of record snowfalls. An early snow storm ended the home season for the Vikings. This session will review structural roof problems and concerns that the winter of 2010/2011 caused and how we responded to the problems as structural engineers. Additionally, we will present ideas for developing pre-emptive measures to avoid the catastrophes related to flat roof failures.  Three to five brief case histories will be presented related to flat and sloped roofs and one large fabric dome roof.

Environmental Health and Safety 101
Learn what it takes to create, refine and implement effective programs.  Learn how to leverage what your school/facility has already done and the tools available for evaluating your schools EHS program’s effectiveness.  Specific tools and best practices and procedures will be presented on: how to assess your school/facility for EHS hazards, where to find the tools and how best to utilize the tools.  Armed with this information and commitment, your school/facility and district will reap the benefits of increased performance of students and staff, lower insurance rates, and defense against regulatory fines and citations while providing accountability and transparency that is required for improved public perception and effective use of public monies. 

HVAC – Understanding Safety
This session will cover basic operations with a focus on safety and understanding.

Playground Safety
(1) Basis for review of playground equipment - CPSC, ASTM and ADA  (2) Certification of inspectors- NPSI (3) Different types of inspections - initial audit, annual inspections, routine maintenance (4) What may be funded by Health and Safety (5) Enforcement of Playground safety recommendations (6) Documentation districts should have on file (7) Playground surfacing options (8) Common maintenance items

Playground / Safety
This class will educate attendees on what a real inspection is, stats and understanding the exposure for litigation, first line defenses and utilizing a CPSI.

Proactive School Security and Emergency Planning
This session effectively addresses the sometimes overwhelming task of providing a safe learning environment.  With strategies that gain the “buy in” of administrators and staff, learn how to implement solutions to age-old problems.  We will also demonstrate principles of Crime Prevention Through Environmental Design (CPTED). Come and benefit from the latest best practices and most current resources.

Radon and Mercury in Schools

Recovering from Any Disasters – Marinette and Storm Stories

Safety Room 1
Our safety room has now been used to train more than 1000 custodians, maintenance personnel, teachers and school board members throughout Wisconsin. Come see why this proven method of safety training is so popular, fun, and effective!  In our first session we will physically alter the appearance and safety of our meeting room before your very eyes. You will experience firsthand how your school could fall victim when staff training is neglected. This interactive demonstration will have you looking for deficiencies and asking how to implement this training in your district. Plan to attend this session as well as session two immediately following session one.

Safety Room 2
Make unsafe buildings go the way of the dinosaur. In this “How To” session, you will learn ways to implement this effective method of teaching safety to all. You will also be provided with the documents and tools necessary to return to your district confident that you too can train your staff. Having difficulty competing for training time? We will show you proven methods for overcoming this obstacle. This session is a must for anyone who wants their staff to look forward to safety trainings. Everyone thinks it was an asteroid that killed the dinosaur, but it MAY have been unsafe behaviors.

School Threat and Vulnerability Assessment
This course will provide an overview and direction to students regarding threats and violence in schools. Students will understand the nature and importance of developing a uniform understanding and definition of threats and the process by which schools and school personnel deal with them. Additionally, students will be provided instruction and practice in the identification of facility and location threats from a multi-hazard perspective and the potential for mitigation of identified threats.

Through the Eyes of Safety
Observe a unique view of safety and health hazards for the students, staff and community as seen through the eyes of a risk manager. Conducting a site safety survey can address potential losses and provide a safe environment for all. Taking this stroll through your school will also identify potential liability exposures.

 Back To Top

Operations

Action Benchmarking Opportunities
This presentation will provide an outline of what constitutes “action benchmarking”, and how facilities professionals are the facilitators for all of the stakeholders in the education community.

Are You Utilizing the Full Potential of Your Building Automation?
Explore the possibilities that exist for increasing HVAC efficiency, creating a comfortable environment, and prolonging equipment life through better utilization of existing Building Automation Systems.

Commissioning and Recommissioning

Elements of Stormwater Management and Improving Water Quality
There is increasing focus on managing and improving the quality of stormwater runoff. Learn about the two main concerns of stormwater runoff, volume and quality, and various methods to deal with these key issues. Stormwater management structures such as ponds, infiltration basins, rain gardens, and porous pavements are presented. Find out about stormwater management practices that are not recommended, and a case study of a recent challenging stormwater management project utilizing the latest technology.

High Productivity Cleaning for Health
Many facility and custodial managers are faced with a cleaning crisis when they are asked to clean more square feet every year and yet maintain or reduce their current cleaning budget – a formidable challenge to be met without sacrificing quality, hygiene, or adding new staff. As a facility operations professional, you are more than well aware of the impact that poor cleaning has on the life cycles of surfaces such as flooring, walls, tile and even fixtures, resulting in their unplanned replacement costs and remedial measures to correct problems. Poor cleaning can lead to shorter than planned life cycles, expensive repair requirements and higher replacement costs. Cleaning is also essential to creating a safe, healthy and productive work space for the buildings occupants. A properly planned and monitored High Productivity Cleaning For Health program can not only improve the health and performance of the buildings occupants, but it can also provide a high level of control and predictability over the maintenance budget. High Productivity Cleaning For Health is a cost effective strategy with two major focuses: Preventing contaminants from entering a building in the first place and secondarily, capturing and removing contaminants that do get into the building before they can be a threat to the health of the occupants, building or economic vitality.

How Much Staff Do You Really Have?
This session will help Operations and Maintenance leaders look honestly at the man hours available to their districts and provide helpful to tools to combat this growing issue. As our work force gets more seasoned, they also become scarcer.  How do we continue to maintain our facilities with less man-hours each year per our district policies?

How to Improve Your School Cleaning Program
Operations and Maintenance leaders know one of their many contributions to a positive learning experience is providing a clean and safe environment for all stakeholders. The ability to provide this contribution requires O&M leaders to know their stakeholders’ cleaning expectations. This presentation will show leaders different tools they may use to get the information required to meet those expectations.

How to Lessen the Burden of Your Many Responsibilities – A Building Information Book Can Help
Operations and Maintenance leaders have many responsibilities that occur throughout the day, week, month, etc. The ability to manage all of these responsibilities can be less burdensome with the implementation of a “Building Information Book”, (BIB). The BIB is a tool that is specific to each school and should always be upgraded. The BIB should include: all scheduled tasks and the staff position normally required to accomplish the task, maps of the buildings indicating locations of various equipment, fire extinguishers, electric meters, gas meters, etc. This presentation will explain how Operations and Maintenance leaders can create and implement BIBs for their schools.

Increase Operations Efficiency and Achieve Savings While Improving the Learning Environment
With severe budget cuts forcing school administrators to make tough choices about reducing services and staff, you need new ideas and affordable solutions to keep your operations successful.  Join your peer Steve Hibbard, Concordia University and SchoolDude as we share proven methods and cost-saving solutions for improving efficiency and maintaining a quality educational environment despite these challenges.  Learn how you can stream operations processes to improve productivity and response time efficiency, as well as how to effectively track your results and using related reports to save money with data-driven decision making.

Modern Cavity Walls:  The Importance of Through-Wall Flashing
Masonry walls have undergone significant design changes over the last several decades. The thick, solid masonry walls of yesteryear have given way to today’s modern cavity wall systems. Discover how each of these wall systems performs differently with respect to water absorption and subsequent drainage, as well as discussion regarding the most critical component of your cavity wall - a properly designed and installed through-wall flashing system. We will delve into the various components of a through-wall flashing system, their significance and materials available, while examining some common failures that may enable water to infiltrate your building.

Modern Technology and Its Custodial Applications
This session will include technology in building systems, work order software, communications and how these can all work together.

So They Want to Reduce Your Housekeeping Budget
The program includes a prescription for the effective management of the challenge many of our peers face in this difficult economic times with mandated reductions in housekeeping budgets. In addition, some of the points brought forward are good management practices to be followed at all times in the housekeeping industry.

To Lease or Not to Lease
Pros and cons of lease versus purchase. 

To Restore the Roof or To Not – That is the Question
Roof restoration is a very viable alternative to roof replacement provided certain criteria is met. This session will cover how to determine if a roof is restorable and more importantly, key conditions that may make restoration unacceptable.

Winter Operations – What, Why and When of Snow and Ice Control
Everyone struggles with snow and ice control outside of their buildings. This class will help you understand the differences between sodium, magnesium and calcium chloride in bagged salts. This course will discuss the use of liquids in winter operations and the impact they have in reducing costs and lowering the environmental impact of granule salts. Learn what the State, Cities and Counties are doing to be proactive and reduce overall operational costs when dealing with ice and snow.

Zone Cleaning vs. Team Cleaning
Traditional zone cleaning has one person doing all of the tasks for an area (for instance emptying waste receptacles, dusting, vacuuming, restroom cleaning, sweeping stairways, wet mopping floors and removing trash.) In traditional zone cleaning, periodics and supervision are more difficult and detail work is usually overlooked. Team Cleaning® uses four specialists with one or two tasks each (1) Light Duty Specialist (2) Vacuum Specialist (3) Restroom Specialist and (4) Utility Specialist. With Team Cleaning®, supervision and training are simplified and there is higher employee moral as well as: a double check system, energy savings, scheduling simplification, higher productivity, and specifications created for each building. Work quality, indoor air quality and customer satisfaction are improved and detail and project work gets done in a timely fashion.

Back To Top

Leadership

Basic Leadership Skills for Facility Managers
A former Superintendent of Schools will present what leadership characteristics the “boss” wants from the Facility Manager. The presentation will focus on providing ideas for success in setting reachable goals, the ABC’s of communication, suggested mechanics for motivating, training, and delegating to subordinates, and a process for managing conflict and discipline. Also included will be a review of the effective presentation basics for managers.

Construction from Alpha to Omega
So you have an upcoming construction project, now what? How do we pick the professionals? How do I ask for an RFQ ( Request for Qualifications)? How do I get the information that I really need and want to determine the real value differences? How do I write an effective RFP (Request for Proposal)? How do I get all the information I need and avoid hidden charges? Who, what, how do we interview the people we are going to actually work with on site instead of the sales people? And then, how do we effectively negotiate a reasonable contract or agreement that protects the school district as well as the professional? Do we allow compensation for change orders? Fixed costs vs. cost percentage? This presentation will address all of these questions and more with an outline and timeline to follow when preparing for a project that will result in a complete professional hiring process and, a positive and trouble-free project plus, hints on writing specifications, bid selection, and establishing who is in charge, and a plan coordinating management and budget concerns. The presenter will share his experience and success in managing over $250 Million of building projects for his school district.

Leadership Under Fire
Be proactive and honest every day. No surprises! Learn how to set expectations.

Proposals and Interview Practices
Districts are making decisions which will impact their operational budgets and educational opportunities for decades. When 1 in 4 partnerships fall short of expectations and 2 of 4 meet expectations, how can the consultant selection process be improved? Is success a matter of finding the best questions for proposals or interviews? Or are there other methods which will provide opportunities for finding a quality partnership? The presentation and discussion will provide creative ideas for identifying companies which meet the anticipated needs, innovative processes for creating a short-list, and creative steps for making the final selection.

Situational Leadership – Assessing Employee Readiness and Leader Response
Participants will learn to practically apply a proven leadership tool focusing on analysis of employee readiness to successfully complete a project or take on a new position. Situational Leadership will also explore leader behaviors that are matched to employee readiness and performance. This model can be applied to existing and future situations and can serve as an evaluation tool for communication the current status of employee performance and goal setting for improved future performance.

Training Facilities Department Staff to Better Understand Their Job as a Customer Service Position
Public education is a service industry, and everyone is our customer.  We serve students, parents, community members, other employees, the media, business leaders, and many others.  It is not always apparent to custodians and maintenance employees that theirs is a customer-service oriented position and that they are public relations ambassadors for their school district.  This session will cover the framework of a training session that you can implement in your district using specific training session examples from the Kenosha and Kettle Moraine School Districts.

What is Needed to Analyze Your Workforce
Having the optimal number of custodial and maintenance staff and knowing what to expect from the workforce is a critical matter in these times. This presentation will describe a number of ways in which to analyze the workforce.

What You Should Expect From Your Facilities Director
Facility management is crucial to the success of the school district. The condition of school facilities impacts teaching and learning, affects student health and safety, protects the capital investment of the community, and reflects the credibility of the school leadership. This session will identify and describe reports that will enable the district leadership to know the condition of facilities and how costs are being managed. Some of the topics will include work orders, use of staff, surveys, preventative maintenance planning, capital planning, facility use and cost recovery, and utility tracking.

Back To Top

WASBO Facilities Manager Certification Sessions (Module 2)

Electrical Systems Part 1 – Lighting and Lighting Control
Lighting design and operations are a critical component of the learning environment in schools. This session will include case studies of energy saving lighting projects from schools.

Electrical Systems Part 2 – Electronic Systems
This course will focus on the electronic systems used in school buildings including fire alarm, security, intercom, clock, telephone, and more. We will discuss the various types of systems, their advantages and disadvantages, relative costs, and other helpful information when readying your ship for orbit.

Understanding HVAC – Part 1
Heating Systems (Hot Water, Steam, Rooftop, and Dual Fuel) and Geothermal vs. Ground Sourcing will be our topics discussed in this session.

Understanding HVAC – Part 2
This session will cover Air Distribution Systems (VAV, Constant Reheat) and PM Program Setup.

Understanding Your Utility Bills – Part 1
In this session, attendees will learn how to read their utility bills and better understand concepts such as on peak versus off peak, demand charges, systems billing, purchasing gas (market vs. utility), and how to compare fuel costs.

Understanding Your Utility Bills – Part 2
In this session, attendees will review energy efficiency project opportunities with examples from school districts. Example calculations for determining economic payback for projects will also be demonstrated.

 Back To Top

SchoolDude Services and Product Training

Tips and Tricks – MaintenanceDirect
Improve your organization’s efficiency through greater understanding of MaintenanceDirect’s features. Optimize performance courtesy of a SchoolDude.com product expert!

Tips and Tricks – PMDirect
Improve your organization’s efficiency through greater understanding of PMDirect’s features.  Optimize performance courtesy of a SchoolDude.com product expert!

Back To Top
Midwest Facility Masters Conference 2011
Proudly Hosted by WASBO and SchoolDude.com